City Council Meeting Minutes

MINUTES OF THE REGULAR MEETING
OF THE CITY COUNCIL
OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS,
DES PLAINES CIVIC CENTER,
MONDAY, FEBRUARY 4, 2008

CALL TO ORDER: The regular meeting of the City Council of the City of Des Plaines, Illinois, was called to order by Mayor Anthony W. Arredia at 6:00 p.m. in the Eleanor Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Monday, February 4, 2008.

ROLL CALL: Roll call indicated the following aldermen present: Beauvais, Moylan, Murphy, Higgason, Brookman, Walsten, Smith and Argus.

Also present were: Acting City Manager Bajor, Acting Director of Finance Simpson, Police Chief Prandini, Fire Chief Jaeger, Director of Engineering Oakley, Director of Public Works Dusckett, Director of Community & Economic Development Conlan, Deputy Director of Community & Economic Development Angell, Management Intern Palmer, and City Attorney Wiltse.

EXECUTIVE SESSION:

Moved by Beauvais, seconded by Higgason, to go into Executive Session to discuss personnel and setting price for sale-lease of property. Upon roll call, the vote was:

AYES: 8-Beauvais, Moylan, Murphy, Higgason,

Brookman, Walsten, Smith, Argus

NAYS: 0-None

ABSENT: 0-None

Motion declared carried.

The City Council recessed at 6:01 p.m.

The City Council reconvened at 7:08 p.m.

Roll call indicated the following aldermen present: Beauvais, Moylan, Murphy, Higgason, Brookman, Walsten, Smith, Argus.

PRAYER:

The opening prayer was given by Reverend Scott Ziegler, Des Plaines Bible Church, followed by the Pledge of Allegiance to the Flag.

PRESENTATION:

Mayor Arredia and Police Chief Prandini presented information regarding the activities of the Des Plaines Crime Stoppers organization; since 1983, Crime Stoppers has maintained a partnership with the Police Department, the public and the media in an effort fight crime in Des Plaines; citizens who want to report crime are asked to call the hot-line number (847) 699-STOP; they are given a code and remain anonymous throughout the process.

PERSONNEL/SELECTION OF CITY MANAGER:

Moved by Brookman, seconded by Higgason, to concur with majority agreement in Executive Session to select Jason Bajor as City Manager, and Mayor Arredia, Alderman Brookman and City Attorney Wiltse be authorized to negotiate a contract with Jason Bajor for the position of City Manager. Upon roll call, the vote was:

AYES: 7-Beauvais, Moylan, Higgason,

Brookman, Walsten, Smith, Arredia

NAYS: 2-Murphy, Argus

ABSENT: 0-None

Motion declared carried (further action on this matter on February 19, 2008).

CONSENT AGENDA:

Alderman Walsten requested that Items 4 and 4a be removed from the Consent Agenda; City Clerk McAllister requested that Items 6, 6a, 7, 7a, 10 and 10a be removed; and Alderman Moylan requested that Items 9 and 9a be removed.

Moved by Beauvais, seconded by Murphy, to establish a Consent Agenda except for Items 4, 4a, 6, 6a, 7, 7a, 9, 9a, 10 and 10a. Motion declared carried.

Moved by Beauvais, seconded by Brookman, to approve the Consent Agenda. Upon roll call, the vote was:

AYES: 8-Beauvais, Moylan, Murphy, Higgason,

Brookman, Walsten, Smith, Argus

NAYS: 0-None

ABSENT: 0-None

Motion declared carried. Minutes were approved; Staff recommendations and requests were approved; Ordinance MC 4-08 was placed on First Reading and Resolutions R-16-08, R-19-08 and R-23-08 were adopted.

MINUTES:

Consent Agenda

Moved by Beauvais, seconded by Brookman, to approve minutes of the regular meeting of the City Council held January 22, 2008, as published. Motion declared carried as approved unanimously under Consent Agenda.

Moved by Beauvais, seconded by Brookman, to approve minutes of the Executive Session of the City Council held January 22, 2008. Motion declared carried as approved unanimously under Consent Agenda.

INSPECTION SITES/PUBLIC PASSENGER VEHICLES:

Consent Agenda

Ordinance M-4-08

Moved by Beauvais, seconded by Brookman, to concur with Staff recommendation to amend Title 4, Chapter 12, Section 3 - A Public Passenger Vehicle Inspections,@ Subsection 4-12-3:A.1. of the City Code to add M & T Automotive/Napa Auto Care as a third location for the inspection of all licensed public passenger vehicles (taxicabs); and further recommend to place on First Reading Ordinance MC 4-08, AN ORDINANCE AMENDING TITLE 4, A BUSINESS REGULATIONS,@ CHAPTER 12 A PUBLIC PASSENGER VEHICLES,@ SECTION 3, A PUBLIC PASSENGER VEHICLE INSPECTIONS,@ OF THE CITY OF DES PLAINES CITY CODE. Motion declared carried as approved unanimously under Consent Agenda.

2008 AGREEMENT/AERIAL PHOTOGRAPHY FOR GIS SYS.:

Resolution R-15-08

Moved by Murphy, seconded by Higgason, to concur with Staff recommendation to authorize Mayor and City Clerk to execute A Agreement for Professional Services@ with Ayres Association, 1802 Pankratz Street, Madison, WI 53704, to perform Aerial Photography for the GIS System, in the amount not-to-exceed $30,750/Budgeted GIS Funds; it would be in the best interest of the City that usual bid procedures be waived; and further recommend to adopt Resolution R-15-08, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN AYRES ASSOCIATES, INC. AND THE CITY OF DES PLAINES FOR AERIAL PHOTOGRAPHY FOR THE GIS SYSTEM. Upon roll call, the vote was:

AYES: 8-Beauvais, Moylan, Murphy, Higgason,

Brookman, Walsten, Smith, Argus

NAYS: 0-None

ABSENT: 0-None

Motion declared carried.

2008 MEMBERSHIP/NORTHEASTERN ILL. PUBLIC SAFETY TRAIN. ACADEMY:

Consent Agenda

Resolution R-16-08

Moved by Beauvais, seconded by Brookman, to concur with Staff recommendation that Mayor and City Clerk be authorized to execute A Intergovernmental Agreement - Contract & Bylaws@ with Northeastern Illinois Public Safety Training Academy (NIPSTA) for 2008 Membership with a dues payment equal to $229 per sworn member of the Fire Department for a total of $23,358/Budgeted Funds; and further recommend to adopt Resolution R-16-08, A RESOLUTION AUTHORIZING MEMBERSHIP AND PARTICIPATION IN THE NORTHEASTERN ILLINOIS PUBLIC SAFETY TRAINING ACADEMY (NIPTA). Motion declared carried as approved unanimously under Consent Agenda.

CONTACT EXTENSION/TREE TRIMMING:

Resolution R-17-08

Moved by Murphy, seconded by Beauvais, to concur with Staff recommendation to approve third one (1)-year contract extension (first extension was approved by the City Council on February 6, 2006 - Resolution R-16-06; second extension was approved on December 18, 2006 - Resolution R-164-06) with Robert W. Hendricksen, 2131 S. Foster Avenue, Wheeling, IL 60090 (originally approved by the City Council on April 4, 2005) to provide 2008 Tree Trimming through December 31, 2008 at a cost not-to-exceed $225,000/Budgeted Funds; it would be in the best interest of the City that usual bid procedures be waived; and further recommend to adopt Resolution R-17-08, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DES PLAINES AUTHORIZING THE EXECUTION OF A ONE-YEAR EXTENSION TO THE CONTRACT BETWEEN THE CITY OF DES PLAINES AND R. W. HENDRICKSEN FOR TREE TRIMMING. Upon roll call, the vote was:

AYES: 8-Beauvais, Moylan, Murphy, Higgason,

Brookman, Walsten, Smith, Argus

NAYS: 0-None

ABSENT: 0-None

Motion declared carried.

CONTRACT EXTENSION/TREE AND STUMP REMOVAL:

Resolution R-18-08

Moved by Murphy, seconded by Higgason, to concur with Staff recommendation to approve third one (1)-year contract extension (first extension was approved by the City Council on February 6, 2006 - Resolution R-17-06; second extension was approved on December 18, 2006 - Resolution R-165-06) with Robert W. Hendricksen, 2131 S. Foster Avenue, Wheeling, IL 60090 (originally approved by the City Council on April 4, 2005) to provide 2008 Tree & Stump Removal through December 31, 2008 at a cost not-to-exceed $470,000/Budgeted Funds; it would be in the best interest of the City that usual bid procedures be waived; and further recommend to adopt Resolution R-18-08, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DES PLAINES AUTHORIZING THE EXECUTION OF A ONE-YEAR EXTENSION TO THE CONTRACT BETWEEN THE CITY OF DES PLAINES AND R. W. HENDRICKSEN FOR TREE AND STUMP REMOVAL. Upon roll call, the vote was:

AYES: 8-Beauvais, Moylan, Murphy, Higgason,

Brookman, Walsten, Smith, Argus

NAYS: 0-None

ABSENT: 0-None

Motion declared carried.

MFT FUNDING/2008 MAINT. OF STREETS & HIGHWAYS:

Consent Agenda

Resolution R-19-08

Moved by Beauvais, seconded by Brookman, to concur with Staff recommendation that City Clerk be authorized to execute and certify IDOT Resolution for Year 2008 Maintenance of Streets and Highways/Motor Fuel Tax Section 08-00000-00-GM in the amount of $672,000, as follows: Sidewalk Improvements - $275,000; Curb Removal and Replacement - $75,000; Maintenance of Traffic Signals - $40,000; Street Pavement Marking - $50,000; Crack Filling - $25,000; Ice Control - $150,000; Electric Energy Costs for Street Lighting - $32,000 and Material Testing - $25,000; and further recommend to adopt Resolution R-19-08, A RESOLUTION AUTHORIZING THE EXECUTION OF A STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION A RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE,@ FOR THE PURPOSE OF MAINTAINING STREETS AND HIGHWAYS IN THE CITY. Motion declared carried as approved unanimously under Consent Agenda.

FEASIBILITY STUDY/ALGONQUIN RD. R.R. GRADE SEPARATION:

Resolution R-20-08

Moved by Murphy, seconded by Brookman, to concur with Staff recommendation to accept proposal from TranSystems, 1051 Perimeter Drive, Suite 1025, Schaumburg, IL 60173, to conduct a feasibility study of railroad grade separation on Algonquin Road at the Union Pacific-Milwaukee Road (between Mt. Prospect Road and Wolf Road) which would include a preliminary review of the Thacker Street, Algonquin Road and Oakton Street railroad crossings as well as future grant writing assistance; at a cost not-to-exceed $172,935; to be funded by the FAA Vision 100 Grant based on a required 20% match by the City for a total cost to the City of $34,587/Capital Projects Fund; and further recommend to adopt Resolution R-20-08, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN TRANSYSTEMS CORPORATION AND THE CITY OF DES PLAINES TO CONDUCT A FEASIBILITY STUDY OF A GRADE SEPARATION ON ALGONQUIN ROAD AT THE UNION PACIFIC-MILWAUKEE RAILROAD IN THE CITY OF DES PLAINES, ILLINOIS. Upon roll call, the vote was:

AYES: 8-Beauvais, Moylan, Murphy, Higgason,

Brookman, Walsten, Smith, Argus

NAYS: 0-None

ABSENT: 0-None

Motion declared carried.

DESIGN SVS./ TRAFFIC SIG.  INSTALLATION LEE & PERRY:

Resolution R-21-08

Mr. Ronald Moore, 1480 Jefferson Street, addressed the City Council stating that residents have been complaining about this corner for two (2) years; he urges the aldermen to vote for this; thanks to Alderman Beauvais, Tim Oakley and Representative Elaine Nekritz this is finally going to happen.

Moved by Murphy, seconded by Argus, to concur with Staff recommendation to accept proposal from Gewalt Hamilton Associates, Inc., 850 Forest Edge Drive, Vernon Hills, IL 60061, to provide design services for the traffic signal installation and roadway improvements at U.S. 12/45 (Lee Street) and Perry Street, and Snycro Modeling, at a cost not-to-exceed $39,200/TIF District #1 Funds; and further recommend to adopt Resolution R-21-08, A RESOLUTION AUTHORIZING THE EXECUTION OF A PROPOSAL WITH GEWALT HAMILTON ASSOCIATES, INC. FOR ENGINEERING DESIGN SERVICES FOR TRAFFIC SIGNAL INSTALLATION AND ROADWAY IMPROVEMENT PLANS AT U.S. 12/45 (LEE STREET) AND PERRY STREET IN THE CITY OF DES PLAINES. Upon roll call, the vote was:

AYES: 8-Beauvais, Moylan, Murphy, Higgason,

Brookman, Walsten, Smith, Argus

NAYS: 0-None

ABSENT: 0-None

Motion declared carried.

ACCOUNTING SERVICES/ PHASE I INTERNAL CONTROL STANDARDS:

Consent Agenda

Resolution R-23-08

Moved by Beauvais, seconded by Brookman, to concur with Staff recommendation to accept proposal from Virchow, Krause & Company, LLP, 1301 W. 22nd Street, Suite 400, Oak Brook, IL 60523, to provide Phase I Accounting Services for internal control standards, at a cost of $17,450/Budgeted Funds; and further recommend to adopt Resolution R-23-08, A RESOLUTION AUTHORIZING THE ACCEPTANCE OF A PROPOSAL FROM VIRCHOW, KRAUSE & COMPANY FOR ACCOUNTING SERVICES FOR INTERNAL CONTROL STANDARDS FOR KEY FINANCIAL PROCESSES IN THE CITY OF DES PLAINES, ILLINOIS. Motion declared carried as approved unanimously under Consent Agenda.

REAPPOINT.:

Consent Agenda

Moved by Beauvais, seconded by Brookman, to approve Mayoral reappointments as follows:

ECONOMIC DEVELOPMENT COMMISSION

Richard V. Myer, term to expire April 30, 2009

CONSUMER PROTECTION COMMISSION

Cynthia Morgan, term to expire August 30, 2010

Motion declared carried as approved unanimously under Consent Agenda.

MAYOR ARREDIA DECLARED THAT THE CITY COUNCIL WAS NOW RESOLVED INTO A COMMITTEE OF THE WHOLE

FINANCE & ADMINISTRATION - Alderman Smith, Chair

WARRANT REGISTER:

Moved by Beauvais, seconded by Brookman, to recommend to the City Council approval of the February 4, 2008 - Warrant Register, in the total amount of $3,358,815.68, and further recommend that Resolution R-22-08 be adopted at appropriate time this evening. Motion declared carried. 2/4/08

CITY OF CHICAGO WATER RATE INCREASE:

Director of Public Works Dusckett made a PowerPoint presentation regarding the 15% water rate increase that the City of Chicago will be implementing for 2008 for customers purchasing Lake Michigan water; Staff believes the purchase of water from Chicago is the best viable option and provides the best quality water at the best value; this new water rate will reflect a 5.1% increase from the 2007 rate.

Moved by Moylan, seconded by Higgason, to concur with Staff recommendation and recommend to the City Council that the City establish and approve the City of Chicago 2008 Retail Water Rate at $3.056 per 100 cubic feet; and Ordinance MC 5-08 be placed on First Reading at appropriate time this evening. Motion declared carried.

MAYOR ARREDIA ASSUMED THE CHAIR AND DECLARED THE CITY COUNCIL BACK IN SESSION

ORDINANCE M-2-08 RULE CHANGES/BOARD OF FIRE & POLICE COMMISSION.:

Moved by Moylan, seconded by Beauvais, to adopt Ordinance MC 2-08, AN ORDINANCE ADOPTING THE AMENDMENTS TO THE REVISED RULES AND REGULATIONS OF THE BOARD OF FIRE & POLICE COMMISSIONERS. Upon roll call, the vote was

AYES: 8-Beauvais, Moylan, Murphy, Higgason,

Brookman, Walsten, Smith, Argus

NAYS: 0-None

ABSENT: 0-None

Motion declared carried.

ORDINANCE M-3-08 POSITION RECLASSIFI./ PUBLIC WORKS DEPARTMENT:

Moved by Moylan, seconded by Smith, to adopt Ordinance MC 3-08, AN ORDINANCE AMENDING TITLE 1, A ADMINISTRATIVE.@ CHAPTER 8, A POSITION CLASSIFICATION AND COMPENSATION PLAN,@ SECTION 4 A., A ADOPTION OF COMPENSATION PLAN,@ BY RECLASSIFYING A ENVIRONMENTAL SERVICES COORDINATOR@ TO A ASSISTANT TO THE DIRECTOR OF PUBLIC WORKS,@ AND AMENDING SCHEDULE V-A, A TECHNICAL, ENGINEERING AND INSPECTION PERSONNEL - NON-UNION,@ OF THE CITY CODE OF DES PLAINES TO REFLECT SAME. Upon roll call, the vote was:

AYES: 5-Beauvais, Moylan, Higgason, Smith, Arredia

NAYS: 4-Murphy, Brookman, Walsten, Argus

ABSENT: 0-None

Motion declared carried.

WARRANT REGISTER:

Resolution R-22-08

Moved by Smith, seconded by Brookman, to concur with recommendation of Committee of the Whole to adopt Resolution R-22-08, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE PAYMENT FOR SAME. Total: $3,358,815.68. Upon roll call, the vote was:

AYES: 8-Beauvais, Moylan, Murphy, Higgason,

Brookman, Walsten, Smith, Argus

NAYS: 0-None

ABSENT: 0-None

Motion declared carried.

CITY OF CHICAGO WATER RATE INCREASE:

Ordinance M-5-08

Moved by Smith, seconded by Higgason, to concur with recommendation of Committee of the Whole that City establish and approve the City of Chicago 2008 Retail Water Rate at $3.056 per 100 cubic feet; and further recommend to place on First Reading Ordinance MC 5-08, AN ORDINANCE AMENDING TITLE 9, A PUBLIC UTILITIES,@ CHAPTER 1, A WATER SYSTEM REGULATIONS,@ SECTION 7, A RATES@ OF THE DES PLAINES CITY CODE. Upon roll call, the vote was:

AYES: 8-Beauvais, Moylan, Murphy, Higgason,

Brookman, Walsten, Smith, Argus

NAYS: 0-None

ABSENT: 0-None

Motion declared carried.

EXECUTIVE SESSION:

Moved by Murphy, seconded by Higgason, to go into Executive Session to discuss setting price for sale-lease of property. Upon roll call, the vote was:

AYES: 8-Beauvais, Moylan, Murphy, Higgason,

Brookman, Walsten, Smith, Argus

NAYS: 0-None

ABSENT: 0-None

Motion declared carried.

The City Council recessed at 8:00 p.m.

The City Council reconvened at 8:27 p.m.

Roll call indicated the following aldermen present: Beauvais, Moylan, Murphy, Higgason, Brookman, Walsten, Smith, Argus. 　

REDEVELOPMENT AGREEMENT/HNI (MHRT) 2811-2845 S. MANNHEIM RD.:

Resolution R-14-08

Moved by Murphy, seconded by Beauvais, to concur with majority agreement in Executive Session that City enter into a Redevelopment Agreement with HNI, LLC (MHRT), 4104 N. Harlem Avenue, Norridge, IL 60706, for the development and construction of two (2) hotels at 2811-2845 S. Mannheim Road (southeast corner of Mannheim Road and Pratt Avenue); further recommend to adopt Resolution R-14-08, A RESOLUTION AUTHORIZING THE ACCEPTANCE OF A REDEVELOPMENT AGREEMENT BETWEEN THE CITY OF DES PLAINES AND HNI, LLC FOR THE DEVELOPMENT AND CONSTRUCTION OF TWO HOTELS AT THE SOUTHEAST CORNER OF MANNHEIM ROAD AND PRATT AVENUE IN DES PLAINES, ILLINOIS. Upon roll call, the vote was

AYES: 7-Beauvais, Moylan, Murphy, Higgason,

Walsten, Smith, Argus

NAYS: 1-Brookman

ABSENT: 0-None

Motion declared carried.

ADJOURNMENT:

Moved by Murphy, seconded by Smith, that the regular meeting of the City Council adjourn. Motion declared carried. Meeting adjourned at 8:28 p.m.

Donna McAllister, MMC - CITY CLERK

APPROVED BY ME THIS

DAY OF , 2008

Anthony W. Arredia, MAYOR

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